Office Support Specialist

Position Title: Office Support Specialist (Part-Time, 20–25 Hours)

Days/Time: In office: Tues., Wed & Thurs. 9am to 4pm, Virtual, Mon./Friday Flexible hours

Flexible Event Schedule: As need: Some evenings/weekends Open Potential to be full-time with benefits after 90 days, supporting shared services of the workstream in same/similar capacity.

Location: Minnesota Black Chamber of Commerce, St. Paul 55101

Reports To: President & CEO

Submit Cover Letter/Resume: Deadline: May 15, 2026

The Minnesota Black Chamber of Commerce supports black-owned businesses and their communities by providing access to education, advocacy, and economic development. Dedicated to fostering equitable opportunities, the organization strives to help businesses of all sizes achieve their full potential. With a mission focused on growth and empowerment, the Chamber serves as a vital resource for the black business community across Minnesota.

Position Overview
This is a part-time on-site role for an Office Support Specialist located in the downtown St. Paul. The Office Support Specialist will serve as a central point of coordination across administrative functions, membership services, and events. This individual must be detail-oriented, responsive, and capable of managing multiple priorities while maintaining a high standard of execution They will support the team and contribute to the smooth functioning of the organization’s daily activities, while maintaining a welcoming and organized office environment.

Key Responsibilities

• Executive & Administrative Support
  • • Provide direct administrative support to the President & CEO, including scheduling, coordination, and follow-up.
    • Support general office operations, ensuring smooth day-to-day execution across all functional areas.
    • Maintain organized filing systems, including monthly financial and accounting documentation.
    • Manage invoicing support, including tracking and follow-up on past due accounts.
    • Coordinate meeting logistics, including conference room scheduling and virtual meeting setup.
    • Maintain accurate and up-to-date records within the Chamber’s database (Personify).
• Membership & Operations Support
  • • Assist in managing accounts receivable across membership, events, sponsorships, and Workstream clients.
    • Conduct member outreach to support engagement, satisfaction, and retention, including ROI check-ins.
    • Support onboarding and quarterly engagement of new members, connecting them to programs, events, and committees.
    • Assist in the execution of member engagement strategies, including virtual events and communications.
    • Provide administrative support across internal teams, including data entry, reporting, and coordination.
• Events & Program Support
  • • Support planning and execution of Chamber events, ensuring a high-quality experience for attendees and partners.
    • Assist with event logistics, including materials preparation (nametags, signage, collateral).
    • Provide on-site event support, including registration, guest engagement, and event flow coordination.
    • Maintain event data, registration tracking, and attendee communications within the database.
    • Support virtual event execution, including hosting and technical coordination.
    • Assist in drafting and updating content for event promotions, including website, email, and social media.
    • Support sponsorship efforts by helping identify prospects and coordinating outreach materials.

Qualifications & Skills

• Strong proficiency in Microsoft 365 (Excel, Outlook, Word, PowerPoint, Teams) and Zoom.
• Experience with CRM or database systems; familiarity with Personify is a plus.
• Demonstrated organizational and project coordination skills with strong attention to detail.
• Professional presence with the ability to engage effectively with business leaders, members, and partners.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment with minimal supervision.
• Self-starter with a high level of accountability and follow-through.
• Familiarity with social media platforms, including LinkedIn, Instagram, and Facebook.

Core Competencies

• Execution and follow-through
• Member and stakeholder engagement
• Communication and responsiveness
• Organizational discipline
• Adaptability and problem-solving

Commitment to Equity

The Minnesota Black Chamber of Commerce is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all qualified individuals regardless of race, age, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.

We welcome qualified candidates to apply by submitting a resume and cover letter to yolanda@minnesotablackchamber.org by May 15, 2026.